Handbook of Operating Procedures > Series 300 Faculty and Academic Policies > 3.2.0 Department Chair and Director Workloads

3.2.0 Department Chair and Director Workloads

A. Purpose 

This policy provides guidance on workload distribution for chairs/deans.

B. Persons Affected 

University faculty identified as a Chair or Director as used by each academic unit (Department) within all of the Colleges of the University.

C. Definitions 

Department Chair is defined as the administrative leader of an academic department appointed by the Dean with concurrence of the Provost (UTS 182). Some academic departments may refer to this position by another name, which also applies as long as the Academic department leadership position is appointed by the Dean with concurrence of the Provost.

D. Policy

Academic units within the institution are not identical and have different needs and therefore need flexibility in addressing the administrative workload in each of these units. In consultation with individual chairs/directors, deans will annually determine the workloads for these academic leaders.

E. Responsibilities

Provost, deans

F. Procedures

The Department Chair or Director will meet annually with the Dean to determine the workload for the academic year. In situations where a chair or director holds responsibility in two schools or colleges, the chair or director and the respective deans will meet to determine work allocation.  In consultation with the Chair or Director, the Dean or Deans will determine what percentage of the workload will be allocated from the following areas and percentages:

• Leadership/Service – 30-80%
• Teaching – 0-70%    
• Scholarship – 0-30%
• Grant or Contracted Externally Funded Projects – 0 – 70%   
• Health Operational Assignments (to include Clinic Patient Care) – 0 – 70%

At least three areas should be included but could extend to all five areas in the allocation and the Chair’s or Director’s workload but will not exceed 100%. 

G. Review

The Divisional head for this policy and procedure is the Provost. This policy shall be reviewed every five years or sooner of necessary by the Provost.