Handbook of Operating Procedures > Series 300 Faculty and Academic Policies > 3.1.9 Substitute Instructors

3.1.9 Substitute Instructors

A. Purpose

To ensure proper coverage of classes in the event of absence by the instructor of record.

B. Persons Affected

The teaching faculty.

C. Definitions

N/A

D. Policy and Procedures

Each faculty member is responsible for making arrangements for a substitute to carry on his or her usual duties through appropriate administrative channels when an absence is made necessary by illness, emergency or a university approved function.

E. Responsibilities

Chairpersons and deans

F. Procedures

Any substitute instructor must be approved by the department chair and/or dean. If the faculty member is unable to arrange for a substitute, he/she must notify the department chair of the impending uncovered absence.

Approval of a substitute instructor does not preclude the necessity for the faculty member to complete the appropriate forms required by law of all employees with regard to an absence from duty.

G. Review

The Divisional Head for this policy is the Provost. This policy shall be reviewed every five years or sooner if necessary by the Provost and Executive Vice President for Academic Affairs.