Handbook of Operating Procedures > Series 500 Student Success > 5.4.1 Student Right-to-Know and Campus Security Act (Clery Act)

5.4.1 Student Right-to-Know and Campus Security Act (Clery Act)

A. Purpose

The purpose of this policy is to provide insight on the Clery Act and to foster a campus culture that is determined to abide by the regulations of the Clery Act in order to maintain a safe learning and working environment for all students, employees, and the community. Furthermore, this policy is in place to comply with and further implement the Crime Awareness and Campus Security Act, by mandating the reporting of security policies, procedures and crime statistics to all students, employees, and the US Department of Education. 

B. Persons Affected

All employees, faculty, staff, students, volunteers, contractors, patients, or other visitors of the University of Texas at Tyler and The University of Texas Health Science Center at Tyler (collectively, the “University”).

C. Definitions

Campus Security Authority: A Clery Act specific term that encompasses four groups of individuals and organizations associated with an institution:

• A campus police department or a campus security department of an institution. If your institution has a campus police or security department, all individuals who work for that department are campus security authorities.
• Any individual or individuals who have responsibility for campus security but who do not constitute a campus police department or a campus security department.
• Any individual or organization specified in an institution’s statement of campus security policy as an individual or organization to which students and employees should report criminal offenses.
• An official of an institution who has significant responsibility for student and campus activities, including, but not limited to, student housing, student discipline and campus judicial proceedings.

D. Policy

In compliance with the Student Right-to-Know and Campus Security Act, the University collects specified information on campus crime statistics, campus security policies, and institutional completion or graduation rates.

This law requires timely reports to the campus community on crimes considered to be an immediate threat to students and/or employees that are reported to the campus police, any Campus Security Authority, and/or local police agencies. The University will publish and distribute an Annual Security Report (ASR) containing campus security policies and crime statistics to all current and prospective students and employees and provide hard copies of the report upon request.

E. Responsibilities

While Clery Act compliance is an institution-wide effort, a designee from the University Police will coordinate and delegate compliance activities to the necessary departments.

F. Review

This policy shall be reviewed every five years, or sooner, if necessary, by some or all of the following stakeholders:

• Executive VP of Administration/Chief Business Officer
• Chief of Police, or their designee
• Campus Safety Compliance Manager
• Dean of Students