Medical Withdrawal/Course Load Reduction
Students who experience a significant medical or mental health issue may request withdrawal or a reduction in their course loads without unnecessary academic penalty. All requests will require documentation from a medical/mental health professional.
A medical withdrawal/course load reduction from the university can be granted only for the current or immediately preceding semester.
Dropping or withdrawing from classes may affect financial aid eligibility, military/veterans educational benefits, athletic eligibility, housing, or international student status. Students must consult with those departments prior to dropping or withdrawing. All drops or withdrawals approved for undergraduate students will result in grades of “Q” that are exempt from the 6-Drop Rule.
Request Procedures
To request a medical withdrawal/course load reduction a student may apply for and submit the Medical Withdrawal/Course Load Reduction document, with the Medical Withdrawal/Course Load Reduction option selected, to the Student Counseling Center (UC 3170) either in-person or via their Patriot email to Meddrop@uttyler.edu. The following required documentation must be provided for all appeals:
- A typewritten request with an explanation of why the student is requesting a withdrawal or course load reduction, including the dates of when the problem started and specifically regarding how the problem affected the student’s ability to complete the semester in question.
- The class(es) which a student wishes to drop, and the last date of attendance/participation in each.
- Official supporting documentation from a licensed doctor, physician, medical professional, or mental health professional who has provided long-term care to, or recently evaluated, the student. Documentation from a recent hospitalization, if relevant, should also be provided. The application and all associated documents will be forwarded to the Medical Withdrawal Committee, which consists of licensed professionals from the Student Counseling Center and the Student Accessibility and Resources office, for review. Applications submitted without appropriate documentation may be subject to automatic denial.
Students will receive an email notification at their Patriot email regarding the outcome of their appeal after the Committee has reached its decision. Students may also be contacted by the Committee to request additional documentation or information prior to a decision being rendered.
Students whose requests are not approved by the Committee may contact the Associate Dean of Students (903.566.7197) directly to discuss additional resources and options.
Confidentiality
Any supporting documentation will be considered confidential and treated as such by the Committee and will not be shared outside the Committee unless a special request has been made by the Provost or Provost’s designee on a need-to-know basis. The student’s written request for the withdrawal, all supporting documentation, and the committee’s recommendation will remain the responsibility of the Associate Dean of Students and will be stored securely in the Student Counseling Center. For each approved application, the final recommendation will be forwarded to each office that must be involved in its processing, where related records will be retained as necessary. These offices may include the Office of the Registrar, Financial Aid, Enrollment Services, Student Business Services, International Programs, and the Veteran’s Resource Center. If false information or documentation is provided as part of the application process the documentation will be provided to appropriate University officials.